LECTURER'S AVAILABILITY - overview

Most universities rely on direct communication between administration and lecturers to confirm availability before timetable creation can begin. However, this process often requires enormous effort and is prone to human error.

Wise Timetable solves this challenge with a dedicated web-based module that allows lecturers to conveniently enter their availability online, from any browser. These inputs are instantly converted into ready-made constraints for automated timetable generation.

Administrators can easily maintain and adjust this information throughout the year, as it remains fully visible within the timetable management view. This not only reduces workload and errors but also ensures a smoother and more accurate scheduling process.

Lecturer availability - administration

Before the semester begins, administration staff send an email to all lecturers with a request to log in via a secure web link (credentials are automatically generated by Wise Timetable or lecturers can use SSO).

Lecturers then use the Wise Timetable web application to report their availability by simply booking time slots. These slots can be set as recurring or adjusted for different weeks throughout the academic year. The process is straightforward, and all submitted availability is instantly integrated into the Wise Timetable calendar—fully visible to administrators without the need for email exchanges.

If required, notifications can also be sent to administration staff when availability is updated. During automatic timetable generation, these inputs are directly taken into account, and administrators can easily see available slots, clearly displayed and color-coded within the system.

© Copyright 2025 Wise Technologies. All Rights Reserved.